{Wedding Planning} Questions to ask your caterer - Stay one step ahead

So it's down to 3 course meal, 5 course meal, buffet or packed lunch? Your caterer can make or break your wedding for your guests and for yourselves. so deciding on a caterer that is good, but one that understands you is paramount. I have put together some key questions that will guide you to understanding your caterer and getting what you want out of them. It is an easy process once you know how to go about it and this way you won't have a bill of unexplained expenses - all will be clear after reading this post.



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The Fundamentals: The Food & Drink understandably you would like to learn as much as possible as to the actual product your guests will receive. The quality, the variety and most certainly the service. Don't be afraid to ask questions, whether you think they sound silly. And don't sign anything until you are completely certain you will be happy with what you receive and what you will be paying. 

1. Do they specialize in certain types of food?

2. What types of food do they offer for hors d'ouerves? For the main course? For dessert?

3. Can I sample their menu?

4. Do they offer food for certain dietary restrictions -- vegetarian, vegan, gluten-free, kosher, etc.?

5. Do they work with fresh or frozen foods?

6. Are they able to supply a full bar? What is the fee for liquor?

7. Will they pack a snack for the bride and groom?



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The hole in your wallet: The hidden Fees; whether it's VAT, additional cutlery, table linens or service charge, ensure you ask what the FINAL bill will be. You don't want any surprises, especially financially. 

8. Is there a fee for a sample tasting?

9. What are their prices?

10. Do they require a minimum number of guests?

11. Are gratuities included in the food prices? If not, what is the gratuity charge?

12. How much is the deposit needed? When is the final balance due?



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The Extras are all those small things that collectively will be pricey, but if your caterer can provide them then it usually works out cheaper. Think about table linens, cutlery, whether thy can provide a bartender or cloak room assistants - all are necessities. 

13. Will the caterer provide any necessary rentals: tables, place settings, linens, chairs, etc.?

14. How many types of staff will the caterer provide -- waiters, bartenders, bussers, etc.?

15. What will the wait staff wear?

16. Can the caterer provide me with a wedding cake?

17. Will they provide food for the other vendors -- the photographer, planner, videographer and band?



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Need to know; being aware of anything that might otherwise obstruct the caterers from doing their job to the best of their ability. Keeping everything to plan and ensuring everyone is aware of their responsibilities and what is required. 

18. Are they catering other weddings on my wedding day?

19. If my reception location does not have a well-equipped kitchen, will the catering company be able to bring in the necessary appliances -- refrigerators, ovens, etc.?

20. How will the food be served -- buffet style, table service or family style?

21. How long will it take them to set up and to break down the event?

22. When will I need to finalize the menu?

23. When will they need a final head count?

24. What is their cancellation policy?

And that brings our post to an end. The most important thing to take away with you is that questions are there to be asked. Your caterer will expect no less of you. Happy planning and best of luck!!

Keeping you inspired!

Rachyeta xxx